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SAP Business One Intercompany Integration 

Manage intercompany transactions across multiple SAP Business One companies with greater accuracy, visibility and control.

Cloud Factory implements and supports the Walldorf Intercompany Integration Solution for SAP Business One, helping organisations automate reciprocal transactions, synchronise common business data and reduce the manual effort involved in intercompany trading, reporting and consolidation. The solution is designed for businesses operating multiple legal entities, subsidiaries or business units on SAP Business One.

A SAP BUSINESS ONE OVERVIEW VIDEO - Intercompany by Walldorf Solutions - Implemented and supported by CloudFactory

Why Choose SAP Business One Intercompany Integration

 

For organisations operating multiple SAP Business One company databases, intercompany processes can quickly become manual, fragmented and difficult to reconcile. Purchase transactions between related entities, consolidated reporting requirements and shared master data all introduce complexity as the group grows.

The Walldorf Intercompany Integration Solution for SAP Business One helps reduce that complexity by automating reciprocal transactions across company databases, improving visibility between entities and supporting more efficient intercompany operations. Cloud Factory implements and supports this solution for Australian businesses that need stronger control across subsidiaries, branches or business units. Your current page already highlights the need to reduce manual reconciliation, streamline procurement between entities and improve financial consolidation and aggregated reporting.

 

Automated Intercompany Transactions

A core strength of the solution is the automatic replication of corresponding transactions between related SAP Business One company databases.

For example, when one business entity creates a purchase order to buy from another entity, the solution can automatically create the reciprocal sales order in the selling company. This reduces duplicate data entry, improves processing speed and lowers the risk of manual errors across intercompany trade. Both the Cloud Factory page and Walldorf’s product description position this as a central benefit of the solution.

 

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Supported Intercompany Business Processes

The Walldorf solution supports a range of standardised intercompany processes across SAP Business One environments.

Walldorf specifically lists support for processes such as intercompany trade, G/L allocation, A/P service invoice allocations, centralised payments and multi-level financial consolidation. Your current Cloud Factory page also details reciprocal document flows such as purchase order to sales order, A/R invoice to A/P invoice, delivery to goods receipt PO, and credit/debit memo scenarios.

  • Purchase Order to Sales Order
  • A/R Reserve Invoice to A/P Reserve Invoice
  • Delivery to Goods Receipt PO
  • A/R Invoice to A/P Invoice
  • A/P Credit Memo to A/R Credit Memo
  • G/L Allocation
  • Centralised Payments
  • Multi-Level Financial Consolidation
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Multi-Entity Visibility and Financial Consolidation

Intercompany integration is not only about document replication. It also supports better visibility across business entities for reporting, oversight and decision-making.

Walldorf highlights capabilities such as consolidated balances by business partner, consolidated sales analysis, branch balance reporting, warehouse reports by branch and multi-level financial consolidation. These capabilities are particularly valuable for organisations that need group-level reporting without relying on heavy manual reconciliation and spreadsheet-based consolidation processes.

 

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Master Data Synchronisation Across Companies

Many multi-entity businesses need a consistent way to manage shared data such as items, vendors, customers and pricing structures across multiple SAP Business One databases.

Your current Cloud Factory page already stresses the importance of synchronising shared data such as item and vendor numbers so entities can transact using a common language. Walldorf also positions common business data sharing and master data replication as a key feature, including support for business partner, item and other related object replication.

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Service Layer, Replication Depth and Integration Capability

 A major differentiator of the Walldorf solution is the depth of supported replication across SAP Business One. 

  • See Below
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Implemented and Supported by Cloud Factory

Cloud Factory helps Australian organisations design, implement and support intercompany integration for SAP Business One environments with multiple entities, subsidiaries or business units.

This includes aligning the Walldorf solution to the client’s intercompany trading model, reporting requirements, master data strategy and operational processes, so the system supports practical day-to-day intercompany control rather than adding new administrative complexity.

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What Documents are supported by SAP Intercompany

  • Purchase Quotation to Sales
  • QuotationPurchase Order to Sales
  • OrderA/R Reserve Invoice to A/P Reserve Invoice
  • Delivery to Goods Receipt PO
  • A/R invoice to A/P invoice
  • A/R Debit Memo to A/P Debit Memo
  • A/R Correction Invoice to A/P Correction Invoice
  • A/R Correction Invoice Reversal to A/P Correction Invoice Reversal
  • Goods Return to Return
  • A/P Credit Memo to A/R Credit Memo

SAP Business One Intercompany Integration FAQ

What business processes are supported by the Intercompany solution?

The Intercompany integration solution for SAP Business One enables businesses running SAP Business One to manage Intercompany transactions for multiple companies by automatically replicating corresponding transactions between the company databases. Consider a sales subsidiary that buys finished goods from a manufacturing plant. When the sales subsidiary creates a Purchase Order in its SAP Business One application, the solution automatically triggers the creation of a sales order transaction in the SAP Business One application of the manufacturing plant. The ability to automatically create a related (reciprocal) transaction in the other application eliminates manual data entry, improves employee productivity, and reduces the potential for errors from rekeying data.

The Intercompany integration solution automates the flow of marketing documents across branch companies for the following:
  • Intercompany Trade
  • Purchase Order to Sales Order
  • A/R Reserve Invoice to A/P Reserve Invoice
  • Delivery to Goods Receipt PO
  • A/R invoice to A/P invoice

 

 
  • A/R Debit Memo to A/P Debit Memo (only for Company A, Company B, Company C and Company D)
  • A/R Correction Invoice to A/P Correction Invoice(only for Company E)
  • A/R Correction Invoice Reversal to A/P Correction Invoice Reversal (only for Company E)
  • Goods Return to Return • A/P Credit Memo to A/R Credit Memo

SAP Business One Objects were selected for replication using the Service Layer and today most of the objects are supported via SAP Service Layer. The remaining replications are using the default SAP B1 DI API.But what is SAP Business One Service Layer?


SAP Business One Service Layer is a new generation of extension API for consuming SAP Business One data and services. It builds on core protocols such as HTTP and OData, and provides a uniform way to expose full-featured business objects on top of a highly scalable and high-availability Web server.

 

Which data objects are supported via Service layer and why is this important

Firstly its important to relaise the deep capabilities are affored by the intregrtation across the system for example competing products may only support 11 data fields/objects - Walldorf SAP Business Intercompany supports 82+ and they are:

  • Account Classification
  • Cash Discount
  • Currencies
  • Exchange Rates
  • Dimensions
  • Distribution Rules Setup
  • Manual Distribution Rules Setup
  • Profit Center Setup
  • Profit Center Type
  • Projects
  • Bank Charges Allocation Code
  • Banks
  • File Format
  • House Bank Accounts
  • Payment Blocks
  • Payment Methods
  • Portfolio
  • Business Partner Master Data
  • Countries
  • County
  • Customer Group
  • E-Mail Group
  • Industry
  • Payment terms
  • Special Prices for Business Partners
  • States
  • Vendor Group
  • Address Format
  • Dunning Terms
  • Business Partner Priorities
  • Business Partner Properties
  • Credit Cards
  • CNAE Code
  • Commission Groups
  • Instruction
  •  Indicators
  • Language
  • Bill of Materials
  • Discount Groups
  • Item Group
  • Item Master Data
  • Item Property
  • Manufacturers
  • Length and Width UOM
  • Order Interval
  • Package Types
  • Period and Volume Discount
  • Price Lists
  • Unit of Measure Groups
  • Units of Measure
  •  Weight UOM
  • Beverage Combination
  • Beverage Commercial Brand
  • Beverage Group
  • Fuel Code
  • Fuel Group
  • Income Nature Setup
  • Name
  • NCM Code
  • Occurrence Code
  • Beverage Table
  • Customs Group
  •  Material Gr
  • Movement Code
  • DNF Code
  • Document Type
  • Product Source Codes
  • Service Codes
  • Shipping Type
  • SPED Profile Setup
  • Chapter ID
  • SAC Code
  • Service Category
  • Contract Templates
  • Customer Equipment Card
  • Service Contract
  • Agent Code
  • Freight
  • Translation
  • Holiday Dates
  • Sales Person
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Quotation to Order Management

SAP Business One - Sales and Opportunity management tools enables the User to create customised document layouts by user, by customer and content to generate Quotes, Sales Orders whilst performing real-time availability checks across all warehouses, and process deliveries as required.  A SAP Business One CRM User can record new sales opportunities with relevant information such as lead source, potential competition, deal size, and sales stage. You can synchronise your tasks, contacts, and opportunities between SAP Business One and Microsoft Outlook while gaining instant access to snapshots of customer data from your e-mail.

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Sales Opportunity Management

By managing a sales opportunity in SAP Business One you company has all of the information to hand!  If this opportunity is won the user can create a sales order directly without having to reenter data. SAP Business One features allow you to perform instant availability checks for ordered products. In addition, accounting data and inventory levels are immediately updated without the need for user interaction. The application provides a variety of templates for business documents so you can create business documents and send them to your prospects and customers using standard PDF or other commonly used formats.

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Customer 360

SAP Business One - Powered by HANA delivers a CRM dashboard for the customer master record that provides an overview of the account balance, outstanding orders, and deliveries, as well as opportunities in the pipeline. Because SAP Business One provides visibility into the complete purchase history, it enables you to expose trends and anticipate customers’ needs based on historical customer information. Therefore, SAP Business One can recommend ordering the right products and services and effectively align SAP Business One production activities and inventory with your SAP Business One CRM sales.

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Document Management

SAP Business One Master Data and Marketing Documents (Quotes, Orders, Purchase Orders etc) enable the user to store emails, PDF’s, drawing, specifications, images etc.  This allows the SAP Business One user to access any related document to teh process that they are using.  An example of which could be a Sales quotation in SAP Business One storing the RFQ PDF along with supporting information such as emails etc.

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