What are Microsoft Dynamics 365 Business Central License Costs?

Dynamics 365 Business Central is Microsoft's ERP business system for small and medium-sized businesses. Microsoft Business Central provides integrated functionality for each department such as OPERATIONS, FINANCE, PROJECT MANAGEMENT and SALES

Customise continuously

With Dynamics 365 Business Central, you can easily customise your processes to suit your company and help you connect your business and make informed decisions.

Here's a scenario to understand the functionality of Microsoft Business Central 

Dynamics 365 Customer Service Workflow

If you’re a business owner, your work day often begins at home, triaging emails early in the morning. Having grown the business from the ground up, you know your customers and vendors, and you’re still involved in day-to-day operations. But the bigger the company gets, the more complex your business processes become.

Each email adds something to your to-do list, which typically requires transitioning to a different application. You use accounting software to prepare an invoice, a CRM system to manage your contacts and sales pipeline, and perhaps yet another manufacturing solution to track production or inventory.

Switching back and forth between fragmented, stand alone solutions takes time and often requires duplicate data entry. This diminished productivity stifles your ability to scale and cuts into time you could spend developing new business.  To keep up the pace of your growth, you’re likely considering the move to a more comprehensive business management solution.

Microsoft Dynamics 365 Business Central, helps you get through administrative tasks quickly and easily so you can focus on the big picture, and your team can spend more time taking care of customers. Let’s dive into how Microsoft can help.

Microsoft Business Central price explained: What does it include and how much is it?

Business Central Team User
$11 per month

Dynamics 365 Business Central Team Members subscription is a named user subscription designed for users who are not tied to a particular function, but who require basic Dynamics 365 Business Central functionality.

This license includes read access as well as some write access for select light tasks across Dynamics 365 Business Central functionality. The Dynamics 365 Business Central Team Member is granted a user full read access to Dynamics 365 Business Central Essentials and Dynamics 365 Business Central Premium depending on license type. In addition, the Dynamics 365 Business Central Team Member includes some limited use write access to Dynamics 365 Business Central Essentials and Premium. Dynamics 365 Business Central Team Members also includes the “Power Apps for Dynamics 365 Applications” license.

Business Central Essentials Edition
$96.10 per month

Microsoft Dynamics 365 Business Central is an all-in-one business management solution that’s easy to use and adapt, helping you connect your business and make smarter decisions. Why not extend your business applications to other Microsoft Cloud Services such as Office 365, Power Connect, Power BI etc. Business Central Essentials comprises:

  • Financials Management
  • Cost Accounting
  • Inter-Company
  • CRM
  • Project Management
  • Supply Chain Management
  • Warehouse Management

Business Central Premium Edition
$137.30 per month

Business Central Premium Edition Includes all that is available in the Essentials Edition and provides the further following capability:

Service Management

  • Dispatching
  • Planning
  • Service Contract Management
  • Service Item Management
  • Service Orders
  • Service Price Management


  • Agile Manufacturing
  • Basic Supply Planning
  • Capacity Planning
  • Demand Forecasting
  • Finite Loading
  • Machine Centers
  • Production Orders
  • Version Management

Microsoft recently launched a device licensing option for Dynamics 365 Business Central. This presents an opportunity for organisations to provide a better experience with some dedicated device applications and potentially reduce their licensing costs.

The device license is something Microsoft offer with some of the other Dynamics 365 offerings. Before the device license every user of Dynamics 365 Business Central required an individual login to the system. Now you can license a device and anyone in your organisation can access the device without an individual login.

The device license is a limited license with a subset of Business Central capabilities. The device license is a per device per month subscription cost like the rest of Dynamics 365 Business Central licenses for cloud. The device licenses start from £30.20 per license.

Device Licenses - New changes
$54.90 per month

With the Dynamics 365 Business Central Device license, multiple users can use a device that is licensed with a Dynamics 365 Business Central Device to operate a point of sale device, shop floor device, or warehouse device. A single device can provide any of the following functionality and can have a combination of each. Device SLs do not include all the capabilities of the Full user. Read more about full functionality by clicking here!

Store Manager

One device located in what Microsoft call a commerce location but basically a store or shop. It Is limited to performing the following capability at that one location.

  • Managing and replenishing inventory
  • Balancing cash registers and processing daily receipts
  • Configuring and maintaining menu options displayed
  • Purchasing supplies and services required to run the store operations
  • Managing store staff
  • Processing reports required to analyse and manage the store results
  • Managing master data related to the store operations

Manufacturing Shop Floor

This device license has been designed to help you run your manufacturing shop floor. The capability is designed to support the manufacturing process and the managers of the manufacturing facility to manage the team and work in that department. It offers you the following capability:

  • Clock-in and clock-out for attendance tracking
  • Starting and finishing production jobs (including project activities carried out on the shop floor)
  • Reporting progress
  • Materials consumption and completion
  • Viewing documents and instructions related to production jobs
  • Viewing worker holiday balances

Warehouse Device

This license will live in a device in your warehouse and support you with inventory, warehouse and supply chain information.

  • Receiving inventory
  • Putting-away inventory
  • Doing internal stock transfers
  • Picking and packing inventory
  • Capturing product attributes
  • Shipping goods plus performing inventory count checks in the context of a warehouse management system
  • Posting output and materials consumption against production orders when captured as transfers of raw materials and finished goods between a warehouse and a production line (all other types of transactions are excluded)

For organisations that have Dynamics 365 Business Central and have warehouse, retail or manufacturing employees with access to the solution, the device license may well be a better way of providing a tailored experience to these employees while potentially reducing your overall License requirements.

Visit our page to learn more about our Dynamics 365 Business Central services or download our comprehensive Dynamics 365 Business Central product guide.


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